DOS- Sponsored Academic Exchange Program Application

Forms and Documents

Document Name	Status
Form DS-7005 Global UIndergraduate Exchange Program Application Form and Instruction	New
Form DS-7001 Edmund Muskie Graduate Fellowship Application Form and Instruction	Modified
Supporting Statement_final.doc Supporting Statement A	2008-09-15
Legal Authorities_Final30.doc Supplementary Document	2008-09-15

IC Document Collections

IC ID	Document Title	Status
186577	Global UIndergraduate Exchange Program Application Form and Instruction	New
15016	Edmund Muskie Graduate Fellowship Application Form and Instruction	Modified

ICR Details

OMB Control No: 1405-0138	ICR Reference No: 200809-1405-003
Status: Historical Active	Previous ICR Reference No: 200507-1405-011
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: DOS- Sponsored Academic Exchange Program Application
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/19/2008
	Date Received in OIRA: 09/15/2008
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2011	36 Months From Approved	11/30/2008
Responses	6,638	0	20,500
Time Burden (Hours)	4,978	0	15,250
Cost Burden (Dollars)	0	0	1,000

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Abstract: Under the Mutual Education and Cultural Exchange (Fulbright-Hays) Act of 1961, the Bureau of Educational and Cultural Affairs (ECA) is responsible for managing, coordinating, and overseeing certain programs established pursuant to the Act. ECA uses the data collected from these applications to determine whether prospective candidates are qualified for participating in DOS-sponsored academic exchange programs.

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Authorizing Statute(s): PL: Pub.L. 877 - 256 2451 Name of Law: Fulbright - Hayes Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	73 FR 123	06/25/2008
30-day Notice:	Federal Register Citation:	Citation Date:
	73 FR 179	09/15/2008
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Global UIndergraduate Exchange Program Application	DS-7005	Global Undergraduate Exchange Program Application
Edmund Muskie Graduate Fellowship Application	DS-7001	Edmund Muskie Graduate Fellowship Application

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,638	20,500	0	3,998	-17,860	0
Annual Time Burden (Hours)	4,978	15,250	0	2,998	-13,270	0
Annual Cost Burden (Dollars)	0	1,000	0	0	-1,000	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The respondent numbers for the application have decreased from the 2005 OMB collection estimate of 20,500 respondents to 6638, leading to a decrease in the annual hour burden of 10,272 hours. The current estimate is 4,978 hours. A reduction in the participant numbers for both the Global UGRAD and Muskie programs, has led to the decrease in respondents and a decrease in the respondent costs. The survey evaluation form (SV-1999-0011) has also been discontinued.

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Annual Cost to Federal Government: $140,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/15/2008

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