Lead Organization Key Staff Interview Protocol

Appendix C

Lead Organization Key Personnel

Observation Protocol

Observation Protocol

CEY Longitudinal Site Visits

A. Background

Name of site: ______________________________________

Name of program/activity observing: ____________________________________

Total # of participants: _______________

Observer: __________________________________

Duration of observation: ________hr(s).

Date: _________________ Time: ______________________

B. Description:

1. Participating Organizations (include number of staff from each organization): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2. Describe location of activity/session (facilities; etc.):

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C. Structure of Meeting:

1. Is there an agenda:  yes  no

(If yes, get a copy of the agenda and attach to this report)

2. Is there someone recording minutes:  yes  no

(If yes, request copy of minutes and attach to this report)

3. Please describe the meeting:

 Regular partnership meeting

 Regular individual partner/lead organization meeting

 Partnership subcommittee meeting

 CEY capacity building training

 Convened for special purpose/topic

4. Describe the Purpose of the Meeting:

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5. Describe how the meeting is structured. Focus on: who is speaking, how are topics introduced, what issues are being discussed, how discussion on a particular topic is concluded or tabled. Describe the process for making decisions.

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D. Dynamics of the Meeting:

1. Are meeting participants engaged in the meeting topic(s)? Please describe. Focus on: how an individual gets the attention of the group, whether all participants get equal opportunity to speak, whether it is only a small number of people speaking.

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2. Describe the relationships of power during the meeting. Is the meeting dominated by one speaker or organization? Is one organization or speaker controlling the tempo/mood of the meeting? Did one individual/organization make most of the decisions? Has there been disagreement over specific topics? Have there been specific issues/topics/speakers that have made the meeting tense?

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E. Analysis/Summary of meeting

1. What decisions were made during the meeting?

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2. Are roles/responsibilities for carrying out decisions and “next steps” clearly identified?

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3. Were there any partners/organizations missing from the meeting? How did it impact the meeting?

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4. Any other concluding comments or notes about the meeting.

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Appendix C C-1