Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Goverments

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e-CFR Data is current as of June 24, 2008

Title 44: Emergency Management and Assistance

PART 13UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE

AGREEMENTS TO STATE AND LOCAL GOVERNMENTS

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Subpart DAfter-The-Grant Requirements

13.50 Closeout.

(a) General. The Federal agency will close out the award when it

determines that all applicable administrative actions and all required

work of the grant has been completed.

(b) Reports. Within 90 days after the expiration or termination of the

grant, the grantee must submit all financial, performance, and other

reports required as a condition of the grant. Upon request by the grantee,

Federal agencies may extend this timeframe. These may include but are not

limited to:

(1) Final performance or progress report.

(2) Financial Status Report (SF 269) or Outlay Report and Request for

Reimbursement for Construction Programs (SF271) (as applicable.)

(3) Final request for payment (SF270) (if applicable).

(4) Invention disclosure (if applicable).

(5) Federally-owned property report:

In accordance with 13.32(f), a grantee must submit an inventory of all

federally owned property (as distinct from property acquired with grant

funds) for which it is accountable and request disposition instructions

from the Federal agency of property no longer needed.

(c) Cost adjustment. The Federal agency will, within 90 days after receipt

of reports in paragraph (b) of this section, make upward or downward

adjustments to the allowable costs.

(d) Cash adjustments. (1) The Federal agency will make prompt payment to

the grantee for allowable reimbursable costs.

(2) The grantee must immediately refund to the Federal agency any balance

of unobligated (unencumbered) cash advanced that is not authorized to be

retained for use on other grants.

13.51 Later disallowances and adjustments.

The closeout of a grant does not affect:

(a) The Federal agency's right to disallow costs and recover funds on the

basis of a later audit or other review;

(b) The grantee's obligation to return any funds due as a result of later

refunds, corrections, or other transactions;

(c) Records retention as required in 13.42;

(d) Property management requirements in 13.31 and 13.32; and

(e) Audit requirements in 13.26.

13.52 Collection of amounts due.

(a) Any funds paid to a grantee in excess of the amount to which the

grantee is finally determined to be entitled under the terms of the award

constitute a debt to the Federal Government. If not paid within a

reasonable period after demand, the Federal agency may reduce the debt by:

(1) Making an administrative offset against other requests for

reimbursements,

(2) Withholding advance payments otherwise due to the grantee, or

(3) Other action permitted by law.

(b) Except where otherwise provided by statutes or regulations, the

Federal agency will charge interest on an overdue debt in accordance with

the Federal Claims Collection Standards (4 CFR Chapter II). The date from

which interest is computed is not extended by litigation or the filing of

any form of appeal.

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