Substantial Business Interest Requirements for eDAS - Exhibit 130

June 28, 2007

Exhibit 126

FCIC-Appendix III

SUBSTANTIAL BUSINESS INTEREST (SBI)
and Transfer of Right to Indemnity
REQUIREMENTS FOR eDAS
Format/Edits

Section/Attribute

Description/Edit

SBI

“SBI” is the title of this section and identifies the opening and closing of this
xml section. This document provides additional reporting requirements of data
under this section.
Entity precedes SBI.
This section will inherit the process flag and/or change flag of the Entity unless
set by this section. Example: .
Transfer of Right to an Indemnity is not applicable for AGR/AGR-L.
Transfer of Right to an Indemnity ID Number will be validated against
the SSA file and ITS database.

CHANGE_FLAG (ATTRIBUTE)

If Process Flag = 2 or 5 certain data will be allowed to change after initial
acceptance. Tags have been identified by flags below. Flag of ‘1’ will only be
allowed to change data identified by ‘1’. Flag of ‘2’ will be allowed to change
data identified by ‘1 or 2’. Flag of ‘3’ will be allowed to change any data.
Valid flags:
1 = general
2 = company approval
3 = RMA approval
Change flag will default to 2 unless otherwise indicated.

PROCESS_FLAG (ATTRIBUTE)

Valid flags:
1 = original
2 = modify
3 = delete
4 = validate (original)
5 = validate (modify)
6 = (only applicable for premium)
7 = retrieve
8 = cancel (only applicable for Livestock crop policy)
9 = re-instate (only applicable for Livestock crop policy)
Process flag will default to 1 unless otherwise indicated.

FCIC-APPENDIX III

126 - 1

RY 2008

June 28, 2007

Exhibit 126

FCIC-Appendix III

SUBSTANTIAL BUSINESS INTEREST (SBI)
and Transfer of Right to Indemnity
REQUIREMENTS FOR eDAS
Format/Edits

No.

Tag

Key

Level of
Change

1*

Y

NA

Y/Y

REQ

2*

2

Y/Y

3*

2

4*

2

FCIC-APPENDIX III

IN/
OUT

REQ/
OPT/
CON

Max
Size

Picture

Description/Edit

3

9(03)

REQ

1

9(01)

Y/Y

REQ

9

X(09)

Y/Y

REQ

1

X(01)

Must be > 000, unique and
contained within an Entity.
Must be one of the following:
1 = SSN,
2 = EIN,
5 = BIA Number.
(See Exhibit 121-1 for valid
combinations)
If ID Type equals:
‘1’ then Social Security Number,
‘2’ then EIN Number (Numeric,
> zero);
See Note at end regarding
Non-Citizen SSN Reporting.
(See Exhibit 121-1 for valid
combinations). Edit to SSA file
and ITS database. Must be 9
digits.
Must be one of the following:
A = Public Schools
B = Bureau of Indian Affairs
(BIA)
C = Corporation
D = Estates
E = Associations, Clubs,
Private Schools,
and/or Other Tax-Exempt
Organizations (religious)
F = Transfer of Right to
Indemnity – See note on first pg
G = Receiver or Liquidator
H = Public Agency (State)
I = Individual
J = Joint Operators/CoOwners/Joint Ventures
L = Landlord/Tenant
P = Partnership
R = Revocable Trusts
S = Spousal (Married)
T = Irrevocable Trusts
V = Public Agency (County)
W = Public Agency (City)
X = Individual Operating as
Company
Y = Limited Liability Company
(LLC)
Con’t see next page

126 - 2

RY 2008

June 28, 2007

Exhibit 126

FCIC-Appendix III

SUBSTANTIAL BUSINESS INTEREST (SBI)
and Transfer of Right to Indemnity
REQUIREMENTS FOR eDAS
Format/Edits

No.

Tag

4

con’t

5

1

Y/Y

CON

20

X(20)

6

1

Y/Y

CON

10

X(10)

7

1

Y/Y

OPT

10

X(10)

1

Y/Y

OPT

5

X(05)

8

Key

Level of
Change

IN/
OUT

REQ/
OPT/
CON

Max
Size

Picture

9

1

Y/Y

CON

35

X(35)

10

1

Y/Y

CON

1

X(01)

11

1

Y/Y

CON

5

9.999

FCIC-APPENDIX III

126 - 3

Description/Edit

Entity types “D, E, G, H, L, T, V
& W’ are applicable for
Livestock SBIs and share is not
required. (See Exhibit 121-1 for
valid combinations)
SBI Last Name, see Exhibit 1211 for Reporting Requirements. If
‘FLB’, SBI Last Name is
required if Business name is
blank. If ’BUS’ leave SBI Last
Name blank. Any entry requires
a minimum of 2 characters,
Alpha including (-), (.), ( ), (‘),
(,).
SBI First Name, see Exhibit 1211 for Reporting Requirements.
If ‘FLB’, SBI First Name is
required if Business name is
blank. If ’BUS’ leave SBI First
Name blank. Alpha including
(-), (.), ( ), (‘), (,).
SBI Middle Name. Alpha
including (-), (.), ( ), (‘), (,).
SBI Name Suffix (e.g. SR, JR,
II, etc.). Alpha including (-),
(.), ( ), (‘), (,).
See Exhibit 121-1 for Reporting
Requirements. Alphanumeric
including (-), (,), (.), ( ), (‘), (&),
(%), (*), (+), (#).
Ineligible SBI Flag. Enter ‘Y’ if
SBI Entity is ineligible and share
has been reduced. Not
applicable for Transfer of Right
to Indemnity.
SBI Share of policy. Required
for an ineligible SBI. Cannot
exceed 1.000 (summed). If
entity type = ‘S’; share is
optional. If entity type = ‘S’
and share is reported, must be <
1.000. Share is required for
Livestock and must be > 0.0 and
<= 1.000 (summed). See
Livestock exception for share in
field 4. Not applicable for
Transfer of Right to Indemnity.
RY 2008

June 28, 2007

Exhibit 126

FCIC-Appendix III

SUBSTANTIAL BUSINESS INTEREST (SBI)
and Transfer of Right to Indemnity
REQUIREMENTS FOR eDAS
Format/Edits

No.

Tag

Key

Level of
Change

IN/
OUT

REQ/
OPT/
CON

12

NA

N/Y

REQ

13

NA

N/Y

Max
Size

Picture

Description/Edit

5

9.999

CON

5

9(05)

REQ

1

X(01)

Ineligible SBI Share Reduction
Percent. eDAS will populate
with total share reduction of all
Ineligible SBI’s. Not applicable
for Transfer of Right to
Indemnity.
Authorization Number provided
by Reinsurance Services
Division (RSD) approving the
original, change or deletion.
Change Flag must = 3 and
Process Flag must = 1, 2, 3, 4 or
5. If changing a “Key” field
with Level of Change = 2,
Authorization Number assigned
by administrative screen and
Change Flag must = 2.
If section accepted, flag = Y. If
rejected, flag = N. If deleted,
flag = D. If cancel, flag = C.

Notes: Key field is Record Number (field 1).
* Data elements that must be accepted to meet timely reporting of an eligible crop insurance contract for
AGR/AGR-L.
If Entity Type (field 4) = ‘I’ and Id Type (field 2) = ‘2’ for the entity then there must be 1
SBI record.
If Entity Type (field 4) = ‘S’ and Id Type (field 2) = ‘2’ for an the entity then there must be 2
SBI records.
Non-Citizen SSN Reporting:
MGR-05-008 does not apply to the current products that are processed by eDAS. The following
information still applies.
In accordance with the Federal Crop Insurance Act and the Common Crop Insurance Policy Basic
Provisions, the submission of a Social Security Number (SSN) or Employer Identification Number (EIN) is
required to participate in the multiple peril crop insurance program or Livestock Insurance Program.
Additionally, the Standard Reinsurance Agreement and Livestock Price Reinsurance Agreement definitions
provide that an eligible crop insurance contract is for an eligible producer who possesses an EIN or SSN. If
the non-citizen cannot provide a SSN, even if it is due to not being eligible for a SSN, the amount of
coverage for all crops included on the application must be reduced proportionately by the percentage
interest in the insured of such persons in accordance with Section 2(b)(2(i) of the Basic Provisions.
Consistent with current policy provisions and the Act, RMA’s systems require a SSN for all individuals,
including non-citizens, receiving benefits through the crop insurance program either as a policyholder or as
a person with substantial beneficial interest in a policyholder. Securing of a SSN will be the sole
FCIC-APPENDIX III

126 - 4

RY 2008

June 28, 2007

Exhibit 126

FCIC-Appendix III

SUBSTANTIAL BUSINESS INTEREST (SBI)
and Transfer of Right to Indemnity
REQUIREMENTS FOR eDAS
Format/Edits

No.

Tag

Key

Level of
Change

IN/
OUT

REQ/
OPT/
CON

Max
Size

Picture

Description/Edit

responsibility of those individuals needing such and RMA will not provide a letter or other
recommendations on behalf of the individual to obtain such. They must meet all requirements of the Social
Security Administration under their current operating procedures.

Information regarding column headers:
1) ‘Tag’ identifies the naming convention used in creation of XML.
2) ‘Key’ identifies the tags that are key to the validation/storage of data.
3) ‘Level of Change’ identifies the data that is allowed to change and at what level according to Change
Flag.
4) ‘IN/OUT’ identifies the direction of data, IN for input and OUT for output with flags ‘N’ (NO) and ‘Y’
(YES).
5) ‘REQ/OPT/CON’ identifies if the data is required (REQ), optional (OPT), or conditional (CON). If
optional or conditional and there is no data to report the tag is not used.
6) ‘Max Size’ is the maximum size of data allowed for that tag.
7) ‘Picture’ identifies the type of data expected.
8) ‘Description/Edit’ gives additional information.
On an update, only the key fields that define the sections are required plus any changed fields or new
sections.

FCIC-APPENDIX III

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RY 2008