Policy Requirements for eDAS - Exhibit 122

June 28, 2007

Exhibit 122

FCIC-Appendix III

POLICY REQUIREMENTS FOR eDAS
Format/Edits
Section/Attribute

POLICY

Description/Edit

“POLICY” is the title of this section. It identifies the opening and closing of
this xml section. This document provides additional reporting requirements of
data under this section.
Entity precedes Policy.
The process flag and/or change flag submitted for this section will be inherited
unless otherwise indicated. Example: .
For DAS and eDAS, only one producer/entity nationwide per key
(Approved Insurance Provider (field 1), Location State (field 3), Policy
Number (field 5), Reinsurance Year (field 8)).

CHANGE_FLAG (ATTRIBUTE)

If Process Flag = 2 or 5 certain data will be allowed to change after initial
acceptance. Tags have been identified by flags below. Flag of ‘1’ will only be
allowed to change data identified by ‘1’. Flag of ‘2’ will be allowed to change
data identified by ‘1 or 2’. Flag of ‘3’ will be allowed to change any data.
Valid flags:
1 = general
2 = company approval
3 = RMA approval
Change flag will default to 2 unless otherwise indicated.

PROCESS_FLAG (ATTRIBUTE)

Valid flags:
1 = original
2 = modify
3 = delete
4 = validate (original)
5 = validate (modify)
6 = quote (only applicable for premium)
7 = retrieve
8 = cancel (only applicable for Livestock crop policy)
9 = re-instate (only applicable for Livestock crop policy)
Process flag will default to 1 unless otherwise indicated.

FCIC-APPENDIX III

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RY 2008

June 28, 2007

Exhibit 122

FCIC-Appendix III

POLICY REQUIREMENTS FOR eDAS
Format/Edits
No.

Tag

Key

Level of
Change

1*

Y

3

Y/Y

REQ

2

X(02)

2

Y/Y

REQ

8

9(08)

Y

2

Y/Y

REQ

2

9(02)

2*
3*

IN/
OUT

REQ/
OPT/
CON

Max
Size

Picture

(3)
4*

5*

Y

2

Y/Y

REQ

3

9(03)

2

Y/Y

REQ

7

9(07)

(3)
6

1

Y/Y

REQ

2

X(02)

7

NA

N/Y

REQ

19

X(19)

8*

NA

Y/Y

REQ

4

9(04)

2

Y/Y

CON

5

9(05)

9

Y

Description/Edit

Edit with an Approved Insurance
Provider/Company table.
Required. Must have a matching
Entity with this ID.
Edit with FIPS State table.
Level of change = 3 for
Livestock.
Policy Issuing Company, edit
with company table.
Must be > zeros and have an
accepted agent, producer, and
reviewer (if applicable) on the
database.
Level of change = 3 for
Livestock.
Approved Insurance Provider
branch office servicing policy.
FCIC Control Date and Time of
process, format MM/DD/YYYY
HH:MM:SS. There is a space
between the YY and HH.
The Reinsurance Year. Format
YYYY.
Authorization Number provided
by Reinsurance Services
Division (RSD) approving the
original, change or deletion.
Change Flag must = 3 and
Process Flag must = 1, 2, 3, 4 or
5.
If changing a “Key” field with
Level of Change = 2,
Authorization Number assigned
by administrative screen and
Change Flag must = 2.

FCIC-APPENDIX III

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June 28, 2007

Exhibit 122

FCIC-Appendix III

POLICY REQUIREMENTS FOR eDAS
Format/Edits
No.

Tag

10

2

Y/Y

REQ

2

X(02)

11

1

Y/Y

CON

10

X(10)

12

1

Y/Y

CON

7

9(07)

13

NA

N/Y

REQ

8

9(08)

14

NA

N/Y

REQ

6

9(06)

NA

N/Y

REQ

1

X(01)

15

Key

Level of
Change

IN/
OUT

REQ/
OPT/
CON

Max
Size

Picture

Description/Edit

Appendix IV Review Flag.
Valid values are:
00 = Not Applicable
01 = Program Review
02 = Not used
03 = Conflict of Interest Review
04 = Not used
05 = Consecutive Loss Adjuster
Review
06 = $100,000 Claim Review
07 = $500,000 Claim Review
08 = AIP Quality Control
Review
09 = Spot Check List Review
See Note at end of record.
Successor In Interest Application
Date. Application date of
successor-in-interest. Format
MM/DD/YYYY.
Successor In Interest Policy
Number. If field 11 has a date
then previous policy number
before successor-in-interest.
Transaction Sequential Number
assigned to each transaction
number processed by eDAS.
Transaction Record Number
If section accepted, flag = Y. If
rejected, flag = N. If deleted,
flag = D. If cancel, flag = C.

Notes: Key fields are: Approved Insurance Provider (field 1), Location State (field 3), Policy Number (field 5),
Reinsurance Year (field 8)
Key fields with Level of Change = 3 will be allowed with RMA approval. When a company submits this
information, eDAS will change all other associated data to the new information.
Key fields with Level of Change = 2 requiring a change to that field, company will use an
administrative screen to identify this change. eDAS will use this information to verify the data when
submitted.
*

Data elements that must be accepted to meet timely reporting of an eligible crop insurance contract for
AGR/AGR-L.

Appendix IV Review Flag
If the AIP reviews the record once, use values from referenced field (field 10). For a subsequent review of
the same record they would use a combo number such as ‘17’ for a program review followed by a $500,000
claim review.

FCIC-APPENDIX III

122 - 3

RY 2008

June 28, 2007

Exhibit 122

FCIC-Appendix III

POLICY REQUIREMENTS FOR eDAS
Format/Edits
No.

Tag

Key

Level of
Change

IN/
OUT

REQ/
OPT/
CON

Max
Size

Picture

Description/Edit

Information regarding column headers:
1) ‘Tag’ identifies the naming convention used in creation of XML.
2) ‘Key’ identifies the tags that are key to the validation/storage of data.
3) ‘Level of Change’ identifies the data that is allowed to change and at what level according to Change
Flag.
4) ‘IN/OUT’ identifies the direction of data, IN for input and OUT for output with flags ‘N’ (NO) and ‘Y’
(YES).
5) ‘REQ/OPT/CON’ identifies if the data is required (REQ), optional (OPT), or conditional (CON). If
optional or conditional and there is no data to report the tag is not used.
6) ‘Max Size’ is the maximum size of data allowed for that tag.
7) ‘Picture’ identifies the type of data expected.
8) ‘Description/Edit’ gives additional information.
On an update, only the key fields that define the sections are required plus any changed fields or new sections.

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RY 2008