Quality Control Reporting Record - Type 57 - Format - Edits

June 28, 2007

Exhibit 57

FCIC-Appendix III

(Quality Control Reporting Record – Type 57)
Format/Edits

Field
No.

Field Name

Begin
Pos

Size

Picture

1
2
3
4

Record Type
Approved Insurance Provider
Location State
Policy Issuing Company

1
3
5
7

2
2
2
3

9(02)
X(02)
9(02)
9(03)

5
6

Policy Number
Crop Year

10
17

7
4

9(07)
9(04)

7
8
9
10

Crop Code
Insurance Plan Code
Location County
Type 57 Key Reserve

21
25
27
30

4
2
3
45

9(04)
9(02)
9(03)
X(45)

11

Written Agreement

75

1

X(01)

12
13

Record Number
Reviewer’s Name

76
79

3
40

9(03)
X(40)

14
15

Reviewer’s Title
Date Review Completed

119
139

20
8

X(20)
9(08)

16

Crop Policy In Error

147

1

X(01)

17

Program Review

148

1

X(01)

18

APH Tolerance Review

149

1

X(01)

19

Conflict of Interest Review

150

1

X(01)

FCIC-APPENDIX III

57 - 1

Field Edits

Required. Must be 57
Required. Edit with AIP/Company table.
Required. Edit with FIPS State table.
Required. Edit with Company table. Must be
valid PIC code for reinsurance year.
Required. Must be > zeros.
Required. Must be the crop year of the crops
reported under the policy. This will equal the
Reinsurance Year or Reinsurance Year +/- 1 for
applicable crop code.
Required; Edit with ADM2. See Exhibit 99-a.
Required; Edit with ADM2. See Exhibit 99-a.
Required; Edit with FIPS County Table.
Space Reserved for Additional key data required
in the future or for other record types. Must be
spaces or blanks.
Enter “W” if policy reviewed has Written
Agreement; else space.
Must be > 0 and unique within a Crop Policy.
Required. If multiple reviewers, reported name
of latest reviewer.
Required.
Date in MMDDCCYY format. If multiple
reviews, report date of latest review. For
pending reviews, enter current date.
Valid values are:
“Y” – Crop Policy contained errors
“N” – Crop Policy did not contain any errors
“P” – Crop Policy review is pending as of
April 30 of the RY
If any fields numbered 27-30 contain a “C” or a
“T”, then must be a “Y”.
Valid values are:
“Y” – Yes, a Program Review was conducted on
this Crop Policy
“N” – Crop Policy was not selected for a
Program Review
Valid values are:
“Y” – Yes, an APH Tolerance Review was
conducted on this Crop Policy
“N” – Crop Policy was not selected for an APH
Tolerance Review
Valid values are:
“Y” – Yes, a Conflict of Interest Review was
conducted on this Crop Policy
“N” – Crop Policy was not selected for a
Conflict of Interest Review

RY2008

June 28, 2007

Exhibit 57

FCIC-Appendix III

(Quality Control Reporting Record – Type 57)
Format/Edits

Field
No.

Field Name

Begin
Pos

Size

Picture

20

Simplified Claim Review

151

1

X(01)

21

Consecutive Loss Adjuster
Review

152

1

X(01)

22

$100,000 Claim Review

153

1

X(01)

23

$500,000 Claim Review

154

1

X(01)

24

Reported Suspicion of
Misrepresentation, Fraud,
Waste or Abuse Review

155

1

X(01)

25

Other Required Review

156

1

X(01)

26

AIP Quality Control Review

157

1

X(01)

Field Edits

Valid values are:
“Y” – Yes, a Simplified Claim Review was
conducted on this Crop Policy
“N” – Crop Policy was not selected for a
Simplified Claim Review
Valid values are:
“Y” – Yes, a Consecutive Loss Adjuster Review
was conducted on this Crop Policy
“N” – Crop Policy was not selected for a
Consecutive Loss Adjuster Review
Valid values are:
“Y” – Yes, a $100,000 Claim Review was
conducted on this Crop Policy
“N” – Crop Policy was not selected for a
$100,000 Claim Review
Valid values are:
“Y” – Yes, a $500,000 Claim Review was
conducted on this Crop Policy
“N” – Crop Policy was not selected for a
$500,000 Claim Review
Valid values are:
“Y” – Yes, a Reported Suspicion of
Misrepresentation, Fraud, Waste or Abuse
Review was conducted on this Crop Policy
“N” – Crop Policy was not selected for a
Reported Suspicion of Misrepresentation, Fraud,
Waste or Abuse Review
For any review conducted per RMA.
Valid values are:
“Y” – Yes, an Other Required Review was
conducted on this Crop Policy
“N” – Crop Policy was not selected for an Other
Required Review
Reporting these types of reviews is optional.
Valid values are:
“Y” – Yes, an AIP Quality Control Review was
conducted on this Crop Policy
“N” – “Not Applicable” or the Crop Policy was
not selected for an AIP Quality Control Review

Note: When Field 16 contains an “N”, fields 27-30 may contain an “N” or “R”, when field 16
contains a “P”, fields 27 - 30 will contain an “N”. For “N” or “P” in field 16, fields 31-36 will contain zeros,
and field 37 must be spaces.

FCIC-APPENDIX III

57 - 2

RY2008

June 28, 2007

Exhibit 57

FCIC-Appendix III

(Quality Control Reporting Record – Type 57)
Format/Edits

Field
No.

Field Name

Begin
Pos

Size

Picture

27

Application Reviewed

158

1

X(01)

28

APH Reviewed

159

1

X(01)

29

Acreage Report Reviewed

160

1

X(01)

30

Claim Reviewed

161

1

X(01)

31

Original Liability

162

10

9(10)

32

Original Total Premium

172

10

9(10)

33

Original Indemnity

182

10

9(10)

34

Final Liability

192

10

9(10)

35

Final Total Premium

202

10

9(10)

36

Final Indemnity

212

10

9(10)

FCIC-APPENDIX III

57 - 3

Field Edits

Valid values are:
“R” – Reviewed, no errors found
“C” – Reviewed, Application was corrected
“T” – Reviewed, no correction made as any
errors were within tolerance
“N” – Not Applicable
Valid values are:
“R” – Reviewed, no errors found
“C” – Reviewed, APH was corrected
“T” – Reviewed, no correction made as any
errors were within tolerance
“N” – Not Applicable
Valid values are:
“R” – Reviewed, no errors found
“C” – Reviewed, Acreage Report was corrected
“T” – Reviewed, no correction made as any
errors were within tolerance
“N” – Not Applicable
Valid values are:
“R” – Reviewed, no errors found
“C” – Reviewed, Claim was corrected
“T” – Reviewed, no correction made as any
errors were within tolerance
“N” – Not Applicable
The Liability reported to RMA by the Insurance
Provider prior to the Crop Policy review. If
multiple reviews, should be the Liability prior to
the earliest review.
The Total Premium reported to RMA by the
Insurance Provider prior to the Crop Policy
review. If multiple reviews, should be the Total
Premium prior to the earliest review.
The Indemnity reported to RMA by the
Insurance Provider prior to the Crop Policy
review. If multiple reviews, should be the
Indemnity prior to the earliest review.
The Liability reported to RMA by the Insurance
Provider after the Crop Policy review. If
multiple reviews, should be the Liability after
the latest review.
The Total Premium reported to RMA by the
Insurance Provider after the Crop Policy review.
If multiple reviews, should be the Total Premium
after the latest review.
The Indemnity reported to RMA by the
Insurance Provider after the Crop Policy review.
If multiple reviews, should be the Indemnity
after the latest review.

RY2008

June 28, 2007

Exhibit 57

FCIC-Appendix III

(Quality Control Reporting Record – Type 57)
Format/Edits

Field
No.

Field Name

Begin
Pos

Size

Picture

37

Comment

222

200

X(200)

38
39

Reserved
FCIC Control Time

422
551

129
4

X(129)
9(04)

40

FCIC Control Date

555

8

9(08)

41

Reinsurance Year

563

4

9(04)

42

Batch Number

567

4

9(04)

43

Transaction Sequence
Number

571

8

9(08)

44
45
46
47
48

Transaction Rejected Flag
Transaction Source Flag
First Submission Flag
Filler
FCIC Initially Accepted Date

579
580
581
582
585

1
1
1
3
8

X(01)
X(01)
X(01)
X(03)
9(08)

49

LSR Reduction Flag

593

2

9(02)

50

FCIC Initially Accepted
Batch

595

4

9(04)

51

Filler

599

1

X(01)

Field Edits

Optional. If not spaces, must begin in position
222 and must contain only Alpha characters or a
(-), (.), ( ), (‘), (,).
Reserved.
Internal Use. The time the transaction batch file
was received. (From when transmission started)
HHMM Format.
Internal Use. The date the transaction batch file
was received. (From when transmission started)
MMDDCCYY Format.
Internal Use. The Reinsurance Year. CCYY
format.
Internal Use. The sequential number identifying
the file that was submitted by the AIP to
FCIC/RMA.
Internal Use. The sequential number assigned to
each transaction number processed by DAS after
it has been sorted.
Internal. Reserved
Internal. Reserved
Internal.
Internal Use. Must be spaces.
Internal Use. The date this record was initially
accepted by DAS. MMDDCCYY format. Zero
fill.
Internal Use. Record Type 14, Reduction Flag
(field 62).
RMA Internal Use. The sequential number
identifying the file that was initially submitted
by the AIP to FCIC/RMA and accepted by DAS.
Internal Use.

Additional Notes:
At least one field numbered 17-26 must contain a “Y”.
Acceptance of the Type 57 record is not dependant upon acceptance of any other policy record.
All Type 57 records reported in a batch will replace all previously reported Type 57 records. The Type 49 delete record
has no impact on this Type 57 record.
Type 57 records are to be reported no later than April 30 following annual settlement. Identified reviews that are pending
should also be reported by April 30. Reviews completed after the April 30 date should be reported in the month
following completion of the review.

FCIC-APPENDIX III

57 - 4

RY2008