Spreadsheet of burden hours and cost calculations

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Overview

applications by program
Justification statement numbers
Application forms
Post-award disc. report forms
Grants to States report forms

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Sheet 1: applications by program

Preparing/submitting grant applications by grant program	Number of Respondents in FY 2006	Time per response (in hours)	Burden Hours	Minus burden hours for application forms	Burden hours for non-form application pieces	Cost
Conservation Project Support (CP)	144	9	1,296	479.52	816.48	$19,301.59
21st Century Museum Professional	52	40	2,080	190.32	1,889.68	$44,672.04
Museums for America (MFA)	448	40	17,920	1,939.84	15,980.16	$377,770.98
National Leadership Grant	253	40	10,120	1,178.98	8,941.02	$211,365.71
Native American Library Services Grants : Basic	228	2	456	114.00	342.00	$8,084.88
Native American Library Services Grants : Enhancement	54	10	540	233.82	306.18	$7,238.10
Native American/Native Hawaiian Museum Services	43	9	387	143.19	243.81	$5,763.67
Museum Grants for African American History and Culture	44	9	396	146.52	249.48	$5,897.71
Laura Bush 21st Century Librarian	111	40	4,440	406.26	4,033.74	$95,357.61
Native Hawaiian Library Services	1	10	10	4.33	5.67	$134.04
National Award for Museum/Library Services	160	9	1,440	27.20	1,412.80	$33,398.59
Grants to State Libraries Program - five year plan	56	90	5,040	0.00	5,040.00	$119,145.60
Congressional setasides	0	0	0	0.00	0.00	$0.00
TOTALS	1594	308	44,125	4,863.98	39,261.02	$928,130.52
Cost per hour used for the cost calculation is $23.64.

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Sheet 2: Justification statement numbers

Application and reporting process
	No. of respondents	Annual hour burden	Cost
	1,594	39,261.02	$928,130.52
Application and reporting FORMS
	No. of responses	Annual hour burden	Cost	How estimated
Total application forms	4,102	4,781.72	$113,039.86	Total of time required to complete forms required for each grant application times number of applications in a one year period.
Reporting forms
Discretionary grant programs	2,606	6,704.51	$158,494.61	Using the number of awards made by program, responses are calculated by the number of times each report is filed in a year.
Grants to State Program	109	3,236.00	$76,499.04
Total report forms	2,715	9,940.51	$234,993.65
Grand total of all forms	6,817	14,722.23	$348,033.51

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Sheet 3: Application forms

	Number of Responses	Time per response (hours)	Burden Hours	Cost	Total cost	Programs that use the form
Application forms
Program Information Sheet	1,378	0.25	344.50	$23.64	$8,143.98	All except NAMS/NALS and State Programs
Budget form - detailed + summary	1,150	3	3,450.00	$23.64	$81,558.00	All except NAG Basic and NAMS/NALS
Partnership Statement	416	0.17	70.72	$23.64	$1,671.82	NLG, L21, 21MP
Specificatioins for Projects that Develop Digital Products	755	1	755.00	$23.64	$17,848.20	NLG, MfA, NAG Enhancement
Native American Basic/Basic with Education Option Grant: Project Budget	228	0.5	114.00	$23.64	$2,694.96	NAG Basic
National Award for Museum/Library Services cover sheet	125	0.08	10.00	$23.64	$236.40	NAMS/NALS
Library Reviewer application	25	0.5	12.50	$23.64	$295.50	Discretionary grants
Museum Reviewer application	25	1	25.00	$23.64	$591.00	Discretionary grants
Totals for application forms	4,102		4,781.72	$23.64	$113,039.86
Application forms by program	Number of applicatons received
Conservation Project Support (CP)	144
21st Century Museum Professional	52
Museums for America (MFA)	448
National Leadership Grant	253
Native American Library Services Grants : Basic	228
Native American Library Services Grants : Enhancement	54
Native American/Native Hawaiian Museum Services	43
Museum Grants for African American History and Culture	44
Laura Bush 21st Century Librarian	111
Native Hawaiian Library Services	1
National Award for Museum/Library Services	125
Library Reviewer application	25
Museum Reviewer application	25
Congressional setasides	0
TOTALS	1553

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Sheet 4: Post-award disc. report forms

Post-award forms by discretionary grant program	Number of grant awards by program	How calculated	No. cover sheets	X 0.17 hr. per resp.	No. interim repts	X 3 h. per resp.	No. final repts. 1 yr project	X 8 hr. per resp.	No. final reports, 2 yr project	X 10 hr. per resp.	No. final reports, 3 yr project	X 13 hr. per resp.	No. final reports, NAG	X 2 hr. per resp.	Cost per hour	TOTAL responses	TOTAL burden hours	TOTAL cost
Conservation Project Support (CP) interim reports one year	40	2 interim reports, 2 cover forms	80		80		0		0		0		0
Conservation Project Support (CP) final report	40	1 final report, 1 cover sheet; 2 year grant	40		0		0		40		0		0
21st Century Museum Professional interim reports	9	2 interim reports, 2 cover forms	18		18		0		0		0		0
21st Century Museum Professional final report	9	1 final report, 1 cover sheet; 3 year grant	9		0		0		0		9		0
Museums for America (MFA) interim reports one year	177	2 interim reports, 2 cover forms	354		354		0		0		0		0
Museums for America (MFA) final report	177	1 final report, 1 cover sheet; 2 year grant	177		0		0		177		0		0
National Leadership Grant interim reports one year	52	2 interim reports, 2 cover forms	104		104		0		0		0		0
National Leadership Grant final report	52	1 final report, 1 cover sheet; 3 year grant	52		0		0		0		52		0
Native American Library Services Grants: Basic	224	1 final report, 1 cover sheet	224		0		0		0		0		224
Native American Library Services Grants: Enhancement interim reports one year	15	2 interim reports, 2 cover forms	30		30		0		0		0		0
Native American Library Services Grants: Enhancement final report	15	1 final report, 1 cover sheet; 2 year grants	15		0		0		15		0		0
Native American/Native Hawaiian Museum Services interim reports one year	23	2 interim reports, 2 cover forms	46		46		0		0		0		0
Native American/Native Hawaiian Museum Services final report	23	1 final report, 1 cover sheet; 2 year grants	23		0		0		23		0		0
Museum Grants for African American History and Culture interim reports	8	2 interim reports, 2 cover forms	16		16		0		0		0		0
Museum Grants for African American History and Culture final reports	8	1 final report, 1 cover sheet; 2 year grants	8		0		0		8		0		0
Laura Bush 21st Century Librarian interim reports	35	2 interim reports, 2 cover forms	70		70		0		0		0		0
Laura Bush 21st Century Librarian final report	35	1 final report, 1 cover sheet; 3 year grant	35		0		0		0		35		0
Native Hawaiian Library Services interim report	1	1 interim report, 1 cover sheet	1		1		0		0		0		0
Native Hawaiian Library Services final report	1	1 final report, 1 cover sheet 1 year grant	1		0		1		0		0		0
Totals			1,303	221.51	719	2,157	1	8	263	2,630	96	1,240	224	448	$23.64	2,606	6,704.51	$158,494.61
Cost per hour used for the cost calculation is $23.64.			responses	hours	resp.	hours	resp.	hours	resp.	hours	resp.	hours	resp.	hours		total responses	total hours	total cost
Number of responses: Using the number of grant awards made in FY 2006, the responses are calculated on the number of interim and final reports, plus cover sheets, awardees might file in one year. Depending on the length in years of the grant award, a given awardee would be filing either interim reports with cover sheets or the final report with cover sheets.
Burden times for specific forms:
Performance Report Cover Page		10 min.
Project Interim Performance Report		3 hours
Project Final Perf. Report: 1 year grant		8 hours
Project Final Perf. Report: 2 year grant		10 hours
Project Final Perf. Report: 3 year grant		13 hours

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Sheet 5: Grants to States report forms

Post-award forms: Grants to States	Number of responses	Time per response	Burden hours	Cost per hour	Cost
State Grants Yearly Report (SPR)	53	60	3,180.00	$23.64	$75,175.20
State Grants Yearly Financial Report	56	1	56	$23.64	$1,323.84
Totals: Grants to State reports	109		3,236.00	$23.64	$76,499.04