Form Report form 3 Report form 3 Discretionary Grant Final Performance Report

Grant #: _ _-_ _-_ _-_ _ _ _ -_ _

Final Performance Report: Part 1, Narrative
The purpose of the final performance report is to provide a permanent record of program
accomplishments. The Institute will use these narratives to report to Congress and the Office of
Management and Budget about the agency’s progress on addressing its strategic goals:
sustaining cultural heritage and knowledge, enhancing learning and innovation and supporting
the professional development of library and museum staff.
The final performance report also helps the Institute to fulfill its statutory requirement to analyze
trends, evaluate programs and identify and disseminate effective practices. The report should be
succinct (7 to10 pages maximum, 12-point Times New Roman or Arial font or equivalent).
Please use the following sequence:
1. Project title
2. Partners, if applicable
3. Provide a very brief overview describing goal of the project, the project design and to what
extent the goal was achieved. This may be used as a project abstract or summary for public
information. (150 words or less).
4. Describe the project activities (and quantify them using Part 2 of this form).
5. Describe the project audience(s) (and quantify them using Part 2 of this form).
6. Analyze your project. Use quantitative data as well as qualitative examples, highlights from
your evaluation and compelling anecdotes.
a. Compare the actual accomplishments of the project with the project’s established goals
and objectives.
• Identify and document significant project achievements and their value.
• Describe any significant unanticipated events or circumstances that created delays or

obstacles to project success, and summarize lessons learned during the course of the
project.
b. For projects that identified learning of any kind as an intended result, describe the
outcomes of the project. For this report outcomes are changes in individuals’:
knowledge, skills, attitudes, behaviors, or other conditions related to the purpose of the
project.
c. Provide any additional information or data that documents project impact. For this report
impact is a large-scale and/or long-term result that affects one or more institutions,
communities, or fields.
7. What’s next? Describe any plans to continue work in this area.
8. Grant Products. Attach three copies of any product that resulted from grant activities,
including final evaluation reports and instruments; research findings, publications, or
manuscripts; software; curriculum guides, workbooks, or other learning resources; and other

OMB Clearance No. 3137-xxxx, expires 00/00/00, Burden Statement

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deliverables. Provide Web-based material in hard-copy form or on disk with a description of
the content and format. Forward any product that is not yet complete to IMLS as it becomes
available.
IMLS will make all final reports available via its Web site at www.imls.gov; all content must be
suitable for public distribution. Any information identified by the grantee as proprietary or
confidential must be identified and provided separately to IMLS.
Additional directions are available at www.imls.gov; for assistance or questions contact
your program officer.

IMLS requires a valid signature in support of a certification on an interim or final report.
Reports may be faxed, mailed, or, if they contain a pdf with a valid signature, may be sent
by e-mail. If the certified reports are sent by other than hard copy (ex. by fax or email), the
reporting entity shall maintain the original and shall make it available to IMLS or its
representative if so requested.
OMB No. 3137-xxxx, expires 00/00/00
Burden Estimate and Request for Public Comments
Public reporting burden for this collection of information is estimated to average 10 hours per response for a two-year project and
13 hours for a three-year project, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. Send comment regarding this burden
estimate or any other aspect of this collection of information, including suggestion for reducing this burden, to the Institute of
th
Museum and Library Services, Chief, Information Officer, 1800 M Street, NW, 9 Floor, Washington, DC 20036-5802, and to
the Office of Management and Budget, Paperwork Reduction Project (3137-xxxx), Washington, DC 20503.

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Grant #: _ _-_ _-_ _-_ _ _ _ -_ _

Final Performance Report: Part 2
In Part 2, numbers should encompass only those activities and individuals directly affected by or
involved in your project between your grant start and end dates. Use N/A for any items that do
not apply to your grant. Leave blank any items for which you do not have actual figures or
reasonable estimates.
A. PROJECT ACTIVITY:

# of collection items conserved, relocated to protective
storage, rehoused, or for which other preservationappropriate physical action was taken.
# of collection items digitized, scanned, reformatted, or
for which other electronic or digital preservation action
was taken.
# of collection items with new or enhanced accessibility
to staff (include items that were cataloged or for which
finding aids or other records were created).
# of collection items with new or enhanced accessibility
to users outside your institution (include items that were
cataloged or for which finding aids or other records were
created).
# of Web sites created; include addresses:
______________________________________
______________________________________
______________________________________

# of community organization partners. # of informal
partnerships ____, formal partnerships ____ included.
# of conferences, programs, workshops, training sessions,
institutes, classes, courses, or other formal educational
events provided to strengthen museum or library capacity.
# of public programs offered (include lectures, symposia,
demonstrations, exhibits, performances, readings, concerts,
broadcasts, Webcasts, or other informal learning
opportunities; do not include PSAs or other promotional
activities). # of out-of-school programs ____, # exhibits
____ included.
# of internships, apprenticeships, mentoring opportunities,
paid participation experiences, or other extended
educational experiences provided to your grant’s target
audiences, including staff.
# of research reports, papers, books, reprints, or
publications generated.

# of curriculum resources, curriculums, Web-based
learning tools, or other learning resources produced.

# of tools created, improved, or produced for searching,
information management, or information analysis.

# of key management documents created. # of emergency
plans ____, conservation surveys ____, strategic plans
____, other (what) _______________________measures
included.

# of tools created, improved, or produced for collection
management, Web management, Web authoring, digital
production, or to support operations, administration, or
other museum or library functions.

If your grant created one or more quantifiable products not covered by the categories above, please briefly identify and quantify them here.
Attach another sheet if necessary.
B. PARTICIPANTS/VISITORS/USERS/AUDIENCE:

# of teachers supported, trained, or otherwise provided
with resources to strengthen classroom teaching or
learning.
# of schools (pre-K through grade 12) that actively
participated (include only schools that were involved
actively, not those to which material was simply
distributed). # of students participating in field trips ____
# of youth 9-19 who used, participated, visited, or
otherwise interacted with activities, experiences,
resources, or products offered by your grant.
Total # of degrees earned through your grant. # of
elementary ____, high school____, undergraduate ____,
Master’s ____, or Ph.D. ____ degrees included.

Total # of users of Web-based resources provided by your
grant (include all those from the left column plus any others
the project served). # of hits ____, visits ____, unique
visitors ____, pages visited ____, registered users ____,
other (what) measures _____________________________
included.
Total # of individuals benefiting from your grant (include
all those from the left column plus any others the project
served, including staff or others in your field; DO NOT
include broadcast audiences, see below). # of
professionals____, non-professionals or pre-professionals
____, docents or interpreters ____ included.
Total # in audience for radio, television, and cable
audiences (For series, include total audience for all
broadcasts, DO NOT include audience for PSAs or other
promotional activities OR Webcasts).

If your grant served one or more quantifiable audiences not covered by the categories above, please briefly identify and quantify them here.
Attach another sheet if necessary.

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