Pilot Program for Participating in Administrative Law Judge Hearings By Using Privately Owned Video Teleconferencing (VTC) Equipment

Forms and Documents

Document Name	Status
VTC Addendum 03-22-07[1].doc Supplementary Document	2007-03-22
VTC Supproting Statement Rev 03-22-07.doc Supporting Statement A	0000-00-00
VTC FINAL RULE COMMENTS 12-11-03.pdf Supplementary Document	2003-12-11
VTC FINAL RULE Comments Requested 02-03-03.pdf Supplementary Document	2003-02-03

IC Document Collections

IC ID	Document Title	Status
45903	Pilot Program for Participating in Administrative Law Judge Hearings by Using Privately Owned Video Teleconferencing (VTC) Equipment -- Cost burden Equipment Phase I &II	Unchanged
45900	Pilot Program for Participating in Administrative Law Judge Hearings by Using Privately Owned Video Teleconferencing (VTC) Equipment -- Expression of Interest Phase I & II	Unchanged
45898	Pilot Program for Participating in Administrative Law Judge Hearings by Using Privately Owned Video Teleconferencing (VTC) Equipment -- Certifications Phase I & II	Unchanged

ICR Details

OMB Control No: 0960-0746	ICR Reference No: 200703-0960-006
Status: Historical Active	Previous ICR Reference No: 200609-0960-016
Agency/Subagency: SSA	Agency Tracking No:
Title: Pilot Program for Participating in Administrative Law Judge Hearings By Using Privately Owned Video Teleconferencing (VTC) Equipment
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 06/06/2007
	Date Received in OIRA: 03/27/2007
Terms of Clearance: OMB approves this collection consistent with the changes agreed to by SSA on 6/4/07. 1.Before the pilot begins, SSA will submit a generic clearance request to gather information to evaluate the pilot for purposes of general service improvement (and not for publication or for the purpose of informing significant policy or resource allocation decisions). The questions will pertain to items discussed and highlighted in the notice and will at a minimum assess the satisfaction of participants (including ALJs, attorneys, claimants, and rep payees), identify any potential problems or concerns on behalf of participants, cost-benefit analysis on the part of the participant. SSA and OMB will follow generic clearance procedures already existing including SSA submitting an 83-C along with an abbreviated supporting statement for individual surveys (e.g., statement of need, intended use of information, description of respondents, information collection procedures, expected response rate, justification for incentive, estimated burden) and OMB will aim to respond with clearance or questions within 10 working days. Approval should not be assumed until explicit approval is granted. 2.Following the end of the first stage of the pilot, SSA will report to OMB on how the first stage of the pilot went and whether any significant problems were encountered. If substantive changes need to be made to the second stage of the pilot, an information collection revision request will be submitted to OMB for review prior to conducting the second stage of the pilot.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2010	36 Months From Approved
Responses	4,230	0	0
Time Burden (Hours)	717	0	0
Cost Burden (Dollars)	450,000	0	0

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Abstract: SSA plans to expand its video teleconferencing program of Administrative Law Judge Hearings by allowing these hearings to be conducted from private representative sites that have been certified by the agency. Representatives who are interested in participating in the pilot program or the permanent program will need to provide some basic information about their location, the area they serve and their expected workload. Because private video sites are being used, the pilot guidelines provide for site inspections, certain on the record certifications and other claimant safeguards to help ensure that no claimants are disadvantaged by participating in their hearing from a private site. Respondents to this collection will be the claimant’s representatives who elect to participate in the collection.

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Authorizing Statute(s): US Code: 42 USC 902 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	71 FR 43270	07/31/2006
30-day Notice:	Federal Register Citation:	Citation Date:
	71 FR 64327	11/01/2006
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Pilot Program for Participating in Administrative Law Judge Hearings by Using Privately Owned Video Teleconferencing (VTC) Equipment -- Expression of Interest Phase I & II
Pilot Program for Participating in Administrative Law Judge Hearings by Using Privately Owned Video Teleconferencing (VTC) Equipment -- Cost burden Equipment Phase I &II
Pilot Program for Participating in Administrative Law Judge Hearings by Using Privately Owned Video Teleconferencing (VTC) Equipment -- Certifications Phase I & II

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,230	0	0	4,230	0	0
Annual Time Burden (Hours)	717	0	0	717	0	0
Annual Cost Burden (Dollars)	450,000	0	0	450,000	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The Privately Owned Video Teleconferencing pilot is a new information collection which will increase the public reporting burden. Representatives who are interested in participating in the pilot program will need to contact a pilot program coordinator and provide some basic information about their location, the area they serve and their expected workload. Because private video sites are being used, the pilot guidelines provide for site inspections, certain on the record certifications and other claimant safeguards to help ensure that no claimants are disadvantaged by participating in their hearing from a private site. As a result, at the time of the hearing, participating representatives will be required to include in their opening statement on the record or in writing certifications required by the video program. In addition, the pilot guidelines provide for specific video teleconferencing equipment requirements which must be met to participate in the pilot.

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/27/2007

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