COPS Office Monitoring Information Collections

Forms and Documents

Document Name	Status
COPS Office Monitoring Information Collections Form	New
SupportingStatement3-21-06FINAL.doc Supporting Statement A	2006-08-30

IC Document Collections

IC ID	Document Title	Status
44933	COPS Office Monitoring Information Collections Form	New

ICR Details

OMB Control No: 1103-0100	ICR Reference No: 200608-1103-002
Status: Historical Inactive	Previous ICR Reference No:
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: COPS Office Monitoring Information Collections
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Improperly submitted	Conclusion Date: 10/30/2006
	Date Received in OIRA: 08/30/2006
Terms of Clearance: This collection is being returned as improperly submitted. Based on the supporting statement for the "COPS Office Monitoring Information Collections" new collection, it looks to me like there should be two separate ICs with this ICR. The supporting statement shows that there are two forms with different numbers of respondents and different times per response: -Monitoring Request for Documentation: 40 responses x 3 hours = 120 total -28 C.F.R. Part 23 Monitoring Kit: 100 responses x 2 hours = 200 total Unfortunately, in the ROCIS submission these were lumped into 1 IC, and the burden hour calculation was backed out to average 2.2858 hours per response. This inconsistency can be fixed by separating the forms into two ICs. Please resubmit the collection with two separate ICs.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date		36 Months From Approved
Responses	0	0	0
Time Burden (Hours)	0	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: COPS Office grantees that are selected for in-depth monitoring of their grant implementation and equipment grantees that report using COPS funds to implement a criminal intelligence system will be required to respond. The Monitoring Information Collections include two types of information collections: the Monitoring Request for Documentation and the 28 C.F.R. Part 23 Monitoring Kit.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	71 FR 35701	06/21/2006
30-day Notice:	Federal Register Citation:	Citation Date:
	71 FR 51213	08/29/2006
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
COPS Office Monitoring Information Collections	None, None	Monitoring Request for Documentation ,   Criminal Intelligence System (28 C.F.R. Part 23) Monitoring

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Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The Attorney General, through the COPS Office, is required by the Public Safety Partnership and Community Policing Act of 1994 (the Act)to include a monitoring component in its programs. In addition to the general monitoring requirement established by the Act, the COPS Office must also monitor grant-funded criminal intelligence systems, as mandated by 28 C.F.R. Part 23. The COPS Office has developed the COPS Office Monitornig Information Collections to standardize and simplify its monitoring activities.

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Annual Cost to Federal Government: $2,396

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/30/2006

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