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SUPPORTING STATEMENT 0579-0000
LOW PATHOGENIC AVIAN INFLUENZA; VOLUNTARY CONTROL
PROGRAM AND PAYMENT OF INDEMNITY
July 15, 2006
JUSTIFICATION

1. Explain the circumstances that make the collection of information necessary.
Identify any legal or administrative requirements that necessitate the collection.
Attach a copy of the appropriate section of each statute and regulation mandating
or authorizing the collection of information.
The National Poultry Improvement Plan (NPIP) is a voluntary Federal-State industry
mechanism for controlling certain poultry diseases and for improving poultry breeding
flocks, commercial broilers, table-egg layers, meat turkeys, and products through disease
control techniques. The NPIP became operative on July 1, 1935, with the approval of the
Secretary of Agriculture and under the authority of an appropriation made by Congress
for the U.S. Department of Agriculture (USDA), to be used in cooperation with State
authorities in the administration of regulations for the improvement of poultry, poultry
products, slaughter plants, and hatcheries.
The National Turkey Improvement Plan was combined with the NPIP in 1970 to create
the NPIP as it now exists. Emu, rhea, ostrich, and cassowary breeding flocks are also
allowed participation in the Plan.
The Animal and Plant Health Inspection Service (APHIS) is proposing to add
commercial meat-type chickens, table-egg layers, and meat turkeys to the Plan in Title 9
of the Code of Federal Regulation Part 146 (9CFR 146).
Authority for this program is contained in the USDA Organic Act of 1944, as amended (7
U.S.C. 429). The cooperative work is carried out through a Memorandum of
Understanding with the participating States. Specific NPIP provisions are contained
Parts 145, 146, and 147 of 9 CFR.
The Veterinary Services (VS) Program of the USDA’s APHIS is responsible for Federal
coordination of these voluntary programs for certifying the disease status of poultry
through cooperative work performed by the States and industry and for the administration
of other regulations intended to protect the health of the U.S. poultry population.
The effective implementation of the NPIP necessitates the use of several information
collection activities, including sentinel bird identification, as well as the creation and
submission of flock testing reports, sales reports, breeding flock participation summaries,
salmonella investigation reports, salmonella serotyping requests, and small chick order
printouts.

APHIS is asking Office of Management and Budget (OMB) to approve, its use of these
information collections in connection with its efforts to continually improve the health of
the U.S. poultry population, as well as the quality of U.S. poultry products.

2. Indicate how, by whom, how frequently, and for what purpose the information is
to be used. Except for a new collection, indicate the actual use the agency has made
of the information received from the current collection.
Memorandum of Understanding (signature only)
The NPIP is administered via a Memorandum of Understanding (MOU) between the
USDA and participating States. The MOU explains the role and respective
responsibilities of both Federal and State government in the implementation of the
program.
Recordkeeping
Records of purchases and sales and the identity of products handled must be maintained
by plan participants in a manner satisfactory to State veterinary authorities (in accordance
with 9 CFR 145.4(a)). The records of all flocks maintained primarily for the production
of hatching eggs must be examined annually by a State Inspector. These records must be
maintained for 3 years, and include the VS Form 9-2, 9-4, and 9-5 (described below), (9
CFR 145-12(b) and 146-12(b)).
Appraisal and Indemnity Claim for Animals Destroyed or Materials Destroyed and
Continuation Sheet (VS Form 1-23 & 1-23A)
These forms are used to record appraisals made and approved for payment to ownersclaimants.
Flock Selecting and Testing Report (VS Form 9-2)
This form is used by authorized agents and State inspectors when breeding flocks are
selected and tested and commercial meat-type chicken flocks, table-egg layer flocks, and
meat-type turkey flocks are tested. The form provides space for the number of birds
tested and the results of the test. This form also identifies a given flock as to owner,
hatchery affiliation, slaughter plant, stock, type, purpose, classification, and most
importantly, flock location. (Since most of the flocks are supply flocks for the same
hatchery, it is extremely important to know the location of the flock. In addition, the
table-egg layer flocks may be contract production flocks for the same processing
company, the meat-type chicken and meat type turkey flocks may be supply flocks for
the same slaughter plant.) The information on this form is of critical importance when
an investigation must be conducted to determine the source of a hatchery disseminated or
egg transmitted disease and avian influenza (AI) in breeding flocks and commercial
table-egg layers, meat-type chickens, and meat-type turkeys.

Summary of Breeding Flock, Table-Egg Layer Flocks, Meat-Type Chicken and
Turkey Slaughter Plants Participation (VS Form 9-4)
This report form, which is completed by State animal health authorities, contains a
summary of blood testing work and of flock participation by classes and breeding status.
It is distributed to official State agencies from APHIS ‘offices at the end of the testing
year in June and must be returned to APHIS in July. With this information APHIS can
publish its Tables on Hatchery and Flock Participation, and commercial meat-type
chicken and turkey slaughter plant and flock participation which serves as an important
tool in monitoring the health status of participating flocks.
Report of Table-Egg Producers, Meat-Type Chicken and Turkey Slaughter Plants
Participating in the NPIP (VS Form 9-5)
This form is completed by the official State Agency to record an NPIP program
participant’s decision to withdraw from the program, or to record a producer’s decision to
join the program. This information, recorded on VS Form 9-5, must include the location
and size of each flock owed by the producer. It is important for any individual
participating in the NPIP to report the existence and location of all his or her flocks, since
the disease status of one flock can impact the health of other flocks. Failing to report the
existence and location of all flocks could have detrimental effects upon APHIS’ ability to
effectively monitor the health status of flocks within a given State. In the event of a
poultry disease outbreak, this lack of information could prove detrimental to APHIS’
efforts to promptly contain and eradicate the disease. This document is also used to
record a change in disease program classification. This form allows APHIS to effectively
monitor participation in the plan, and to maintain an up-to-date list of program
participants, their addresses, and other important information concerning poultry
operations.

3. Describe whether, and to what extent, the collection of information involves the
use of automated, electronic, mechanical, or other technological collection
techniques or other forms of information technology, e.g., permitting electronic
submission of responses, and the basis for the decision for adopting this means of
collection. Also describe any consideration of using information technology to
reduce burden.
It has been determined that VS Forms 9-2, 9-4, and 9-5, are not practicable for
automation under GPEA due to the low number of transactions involving these forms.
All of these forms are internal in nature; they are employed by government personnel
under certain circumstances, and not by the general public. APHIS is studying the
feasibility of an electronic VS Form 9-2 for the new part 146 due to the number of
responses required with that form. The VS Form 9-2 will require substantial security to
ensure official reporting of important testing results.

4. Describe efforts to identify duplication. Show specifically why any similar
information already available cannot be used or modified for use for the purpose
described in item 2 above.
The information that APHIS collects is not available from any other source. APHIS is
the only Federal Agency responsible for preventing the incursion of exotic animal and
poultry diseases into the United States.

5. If the collection of information impacts small businesses or other small entities,
describe any methods used to minimize burden.
The information APHIS is collecting is the minimum needed to protect the U.S poultry
population from communicable diseases.

6. Describe the consequence to Federal program or policy activities if the collection
is not conducted or is conducted less frequently, as well as any technical or legal
obstacles to reducing burden.
If the information were collected less frequently or not collected, APHIS would be unable
to effectively monitor the health of the nation’s poultry population.

7. Explain any special circumstances that require the collection to be conducted in a
manner inconsistent with the general information collection guidelines in 5 CFR
1320.5.
This information collection is conducted in a manner consistent with the guidelines
established in 5 CFR 1320.5.

8. Describe efforts to consult with persons outside the agency to obtain their views
on the availability of data, frequency of collection, the clarity of instructions and
recordkeeping, disclosure, or reporting form, and on the data elements to be
recorded, disclosed, or reported. If applicable, provide a copy and identify the date
and page number of publication in the Federal Register of the agency's notice,
soliciting comments on the information collection prior to submission to OMB.
In 2006 APHIS engaged in productive consultations with the following individuals
concerning the information collection activities associated with this program:
Mr. James Sumner, President
U.S.A. Poultry & Egg Export Council
2300 W. Park Place Blvd., Suite 100

Stone Mountain, GA 30087
(770) 413-0006
jsumner@usapeec.org

Mr. William Roenick, Senior Vice President
National Chicken Council
1015 15th Street NW, Suite 930
Washington, DC, 20005
(202) 296-2622
wroenigk@chickenusa.org
Dr. Alice Johnson, President
National Turkey Federation
1225 New York Ave. NW, Suite 400
Washington, DC 20005
(202) 898-0100
ajohnson@turkeyfed.org
APHIS’ interim rule will describe its information gathering requirements, and also
provide a 60-day comment period. During this time, interested members of the public
will have the opportunity to provide APHIS with their input concerning the usefulness,
legitimacy, and merit of the information collection activities APHIS is proposing.

9. Explain any decision to provide any payment or gift to respondents, other than
reenumeration of contractors or grantees.
This information collection activity involves no payments or gifts to respondents.

10. Describe any assurance of confidentiality provided to respondents and the basis
for the assurance in statute, regulation, or agency policy.
No additional assurance of confidentiality is provided with this information collection.
However, the confidentiality of information is protected under 5 U.S.C. 552a.

11. Provide additional justification for any questions of a sensitive nature, such as
sexual behavior or attitudes, religious beliefs, and other matters that are commonly
considered private. This justification should include the reasons why the agency
considers the questions necessary, the specific uses to be made of the information,
the explanation to be given to persons from whom the information is requested, and
any steps to be taken to obtain their consent.

This information collection activity will ask no questions of a personal or sensitive
nature.

12. Provide estimates of the hour burden of the collection of information. Indicate
the number of respondents, frequency of response, annual hour burden, and an
explanation of how the burden was estimated.
• Indicate the number of respondents, frequency of response, annual hour burden,
and an explanation of how the burden was estimated. If this request for approval
covers more than one form, provide separate hour burden estimates for each form
and aggregate the hour burdens in Item 13 of OMB Form 83-I.
See APHIS Form 71. Burden estimates were developed from discussions with flock
owners, tales-egg producers, meat-type chicken and turkey slaughter plants and other
program participants; personnel at approved laboratories, and State personnel who assist
with the program.
• Provide estimates of annualized cost to respondents for the hour burdens for
collections of information, identifying and using appropriate wage rate categories.
APHIS estimates the total annualized cost to respondents to be $1,098,920. APHIS
arrived at this figure by multiplying the hours of estimated response time (54,946 hours)
by the estimated average hourly wage of the above respondents ($20.00).

13. Provide estimates of the total annual cost burden to respondents or
recordkeepers resulting from the collection of information (do not include the cost
of any hour burden shown in items 12 and 14). The cost estimates should be split
into two components: (a) a total capital and start-up cost component annualized
over its expected useful life; and (b) a total operation and maintenance and
purchase of services component.
There is zero annual cost burden associated with capital and start-up costs, operation and
maintenance expenditures, and purchase of services.

14. Provide estimates of annualized cost to the Federal government. Provide a
description of the method used to estimate cost and any other expense that would
not have been incurred without this collection of information.
The annualized cost to the Federal Government is estimated at $470,603.4. (See APHIS
Form 79.)

15. Explain the reasons for any program changes or adjustments reported in Items
13 or 14 of the OMB Form 83-1.
APHIS is starting a completely new part of the NPIP for commercial table-egg layers,
meat-type chicken and turkey slaughter plants for the isolation and identification of AI
and rapid stamping out of outbreaks of any H5/H7 subtypes of AI.

16. For collections of information whose results are planned to be published, outline
plans for tabulation and publication.
The Summary of Breeding and Table-Egg Layer Flocks and Meat-Type Chicken and
Turkey Slaughter Plants Participation (VS Form 9-4), which is completed by State animal
health authorities, contains a summary of blood testing work and of flock participation by
classes and breeding status. It is distributed to official State agencies from APHIS’
offices at the end of the testing year in June and must be returned to APHIS by July.
With this information AOHIS can publish its Tables on Hatchery, Slaughter Plant, and
Flock Participation, which serves as an important tool in monitoring the health status of
participating flocks.

17. If seeking approval to not display the expiration date for OMB approval of the
information collection, explain the reasons that display would be inappropriate.
If forms were to be discarded because of an outdated OMB expiration date, but otherwise
usable, higher printing costs would be incurred by the Federal Government. Therefore,
APHIS is seeking approval to not display the OMB expiration date on our forms.

18. Explain each exception to the certification statement identified in the
"Certification for Paperwork Reduction Act."
APHIS is able to certify compliance with all the provisions under the Act.
B. Collections of Information Employing Statistical Methods
There are no statistical methods associated with the information collection activities used
in this program.